Free inspection checklist with photos

Rental inspection checklist

Use it for routine, annual or pre-renewal inspections. Note the condition of each room, photograph problems, and download a dated PDF report for your records.

Move-in checklist · Move-out checklist · Routine inspection

When to inspect a rental

Besides move-in and move-out, many landlords inspect once or twice a year to catch leaks, pests, and broken smoke detectors early, and before a lease renewal. Your lease should say when and how you may enter.

Give notice before you enter

Most states require reasonable notice before a landlord enters, except in emergencies. In California, a landlord may enter for inspections and repairs during normal business hours, and 24 hours' written notice is presumed reasonable; the notice states the date, approximate time and purpose (Civil Code § 1954, checked October 2026). Check your state's rule and your lease.

What to look for

Leaks under sinks, around toilets and water heaters; water stains on ceilings.
Smoke and carbon monoxide detectors: test each one.
Heating and AC filters, and signs of mold or pests.
Damage or unapproved changes, and anything the tenant reports.

How often should I inspect?

Once or twice a year is common for long-term tenants, plus a drive-by when you are in the area. Too frequent inspections can breach the tenant's right to quiet enjoyment.

This checklist is a record-keeping tool, not legal advice. Rules change; check the current law for your state and city.