For small landlords · 1–20 units
Free rent ledger for every tenant
Log rent, late fees and payments in one place and always see what each tenant owes. Print a tenant ledger, hand out rent receipts, and get a Schedule E rental income summary at tax time.
No sign-up. Tenant details stay in your browser, never on our servers.
Maria Lopez · 418 Oak St, Columbus, OH
| Date | Description | Charge | Paid | Balance |
|---|---|---|---|---|
| 08/01 | August rent | 1,250.00 | 1,250.00 | |
| 08/03 | Zelle payment | 1,250.00 | 0.00 | |
| 09/01 | September rent | 1,250.00 | 1,250.00 | |
| 09/07 | Late fee | 50.00 | 1,300.00 | |
| 09/09 | Check #1042 | 1,000.00 | 300.00 | |
| 10/01 | October rent | 1,250.00 | 1,550.00 |
Example with made-up data.
Rent ledger
Free for one tenant, no account. Your entries are saved in this browser; save a file to keep a copy.
| Date | Description | Charge | Paid | Balance |
|---|
How to keep a rent ledger
- Enter the tenant, the property and the monthly rent from the lease.
- On the due date, add that month's rent as a charge. Add late fees only as your lease and state law allow.
- Record every payment the day it arrives, with how it was paid. Each payment gets a numbered rent receipt.
- Check the running balance. Positive means the tenant owes; negative is a credit. If rent is late, send a late rent notice with the exact amount.
- Download the tenant ledger when the tenant, a lender or a court asks for a payment history.
RentLedger HQ Pro
For landlords with several units. All properties and tenants in one place, rent posted for everyone in one click, late fees applied after the grace period, and receipts printed as a batch.
At tax time, Pro adds up rent received per property for the year and your expenses by Schedule E category, ready for you or your accountant.
- Unlimited properties and tenants
- Post monthly rent for all tenants at once
- Late fees after the grace period
- Batch rent receipts, CSV export
- Schedule E rental income summary
- No “made with” footer on PDFs
Plus sales tax where applicable. Already subscribed? Open Pro
Questions
What is a rent ledger?
A running record of everything a tenant is charged (rent, late fees, other charges) and everything they pay, with the balance after each line. It shows at a glance whether the tenant is paid up or behind.
Is the rent ledger really free?
Yes, for one tenant: unlimited entries, the ledger PDF and rent receipts. Pro is for landlords who manage several tenants and want the Schedule E summary.
Where is my data stored?
In your browser on this device. Nothing about your tenants is sent to our servers. Use “Save as file” to keep a copy or move it to another computer.
Do you collect rent from tenants?
No. RentLedger HQ is a record-keeping tool. Tenants keep paying you the way they do now, and you record the payment.
Can I give the tenant a receipt?
Yes. Every payment in the ledger has a Receipt button that makes a numbered PDF receipt with the amount, method and remaining balance. Or use the stand-alone rent receipt generator.
Will a court accept this ledger?
A clear, dated ledger is the usual way to show unpaid rent, but what a court accepts depends on your state and the judge. It is a record, not legal advice; check with a local attorney before an eviction.