Free inspection checklist with photos

Move-out inspection checklist

Inspect the unit when the tenant leaves. Start from your move-in checklist to see the move-in condition next to each item, add photos, and download a signed PDF report.

Move-in checklist · Move-out checklist · Routine inspection

How to do a move-out inspection

Open your move-in checklist (or the PDF) so you can compare item by item.
Inspect after the tenant has removed their belongings, in daylight.
Photograph every room and every problem before any cleaning or repair.
Separate normal wear and tear (faded paint, light carpet wear) from damage (holes, burns, broken fixtures).
Keep receipts for any repair or cleaning you deduct from the deposit.

Deadlines and inspection rules

Examples, checked against the statutes in October 2026:

State	Rule	Source
California	The tenant may ask for an initial inspection, no earlier than two weeks before the tenancy ends, with at least 48 hours' written notice. Since April 1, 2025, the landlord must photograph the unit after it is returned and before repairs or cleaning that will be deducted, and again after them. Itemized statement and any refund within 21 days.	Civil Code § 1950.5(f)–(h)
Virginia	Move-out inspection within 72 hours after possession is returned; the tenant may be present if they ask in writing. Deposit disposition within 45 days.	Code § 55.1-1226
Massachusetts	Deposit or balance returned within 30 days after the tenancy ends, with deductions limited to unpaid rent, certain charges and reasonable repair costs beyond normal wear and tear.	G.L. c. 186 § 15B(4)
Michigan	At the end of the tenancy the landlord completes a termination inventory checklist listing the damage claimed.	MCL § 554.608

What is normal wear and tear?

Deterioration from ordinary use: small nail holes, faded paint, light scuffs, worn carpet in walkways. Damage is beyond that: large holes, pet stains, broken blinds, burns.

What do I send the tenant after the inspection?

An itemized list of deductions with the amount returned. Use the security deposit return letter and attach this report.

This checklist is a record-keeping tool, not legal advice. Rules change; check the current law for your state and city.